Why We Created a Dedicated Privacy & NDA Page
for European Clients
European buyers prioritize data security more than markets in other regions. When you submit a quote request through Facebook or LinkedIn ads, you're trusting us with sensitive business information—and we take that responsibility seriously.
Too many Chinese suppliers have damaged trust by mishandling customer data, sharing project files without permission, or providing certificates that can't be verified. We're different.
This dedicated page demonstrates our commitment to transparency. We don't just claim to protect your data—we show you exactly how we do it, who can access it, and how long we keep it.
What You'll Learn on This Page
- How your form data is encrypted and stored
- Which team members can access your information
- How long we retain your project files
- How to request data deletion at any time
- Our certification verification process
Ready to work with a manufacturer that values your privacy?
Request a Quote with ConfidenceWhat Information We Collect — And Why
Transparency starts with knowing exactly what data we request and the specific business purpose behind each field. We only collect information essential to providing accurate quotes and delivering quality flooring products.
| Data Type | Business Purpose | Retention Period |
|---|---|---|
| Name | Personalized quotations and follow-up communication | 12 months after last contact |
| Email Address | Sample coordination and contract documentation | 12 months after last contact |
| Company Name | Business verification and market analysis | Internal use only |
| Project Specifications | Product matching and technical feasibility assessment | Project lifecycle + 2 years |
| Phone Number | Urgent clarifications and logistics coordination | Optional - 12 months if provided |
| Shipping Address | Sample delivery and freight calculations | Project lifecycle |
We Never Sell Your Data
Your contact information and project details stay within our organization. We do not sell, rent, or share customer data with third-party marketing companies—period. [cite: 6]
No Unrelated Marketing
We only contact you about the specific flooring products and services you inquired about. [cite: 6] No spam, no unrelated promotions, no surprise newsletters. [cite: 7]
Strict B2B Usage
All collected data serves legitimate business purposes: quotes, samples, contracts, and customer service. [cite: 7] We maintain internal access logs for accountability. [cite: 8]
Questions about our data practices? [cite: 8]
Contact Our Privacy TeamGDPR Compliance for EU Buyers
The General Data Protection Regulation (GDPR) sets the global standard for data privacy. As a manufacturer serving European markets, we've structured our data handling to meet or exceed these requirements—even though we're based in China[cite: 10].
Data Minimization Principle
We only request information absolutely necessary for business operations. Optional fields remain optional—you control what you share.
Right to Data Portability
Request a complete export of your data in standard machine-readable format[cite: 12]. Response time: 48 business hours[cite: 13].
Right to Erasure
Changed your mind? Send one email and we'll permanently delete your data within 7 business days[cite: 14].
Right to Access & Correction
Request a detailed report of all stored data points[cite: 15]. Found an error? We'll correct it immediately[cite: 16].
Transparent Processing
We maintain detailed records of processing activities. Annual privacy audits ensure ongoing compliance[cite: 17].
Secure Cross-Border Transfers
Data flow follows Standard Contractual Clauses (SCCs) approved by the European Commission.
Exercise your GDPR rights today
Email Our Privacy OfficerHow We Protect Your Brand Designs & OEM Files
[cite_start]Your competitive advantage depends on proprietary designs staying proprietary[cite: 21]. [cite_start]Whether you're launching a new product line or adapting existing patterns, we treat your intellectual property with the same care you do[cite: 22].
Logo File Isolation
[cite_start]Client logos and brand assets are stored in encrypted folders with restricted access[cite: 22]. [cite_start]They never leave our secure internal network—no cloud storage or external drives[cite: 23, 24].
Mold Drawing Security
[cite_start]Custom embossing patterns and technical drawings are accessible only to assigned production engineers[cite: 24, 25]. [cite_start]Each file carries a unique tracking code to prevent duplication[cite: 26].
Sample Development Coding
[cite_start]Factory workers see internal reference numbers, not customer names or specific design details[cite: 26, 27]. [cite_start]This prevents leaks while maintaining full traceability[cite: 28].
No Unauthorized Production
[cite_start]Production matches purchase orders exactly[cite: 28]. [cite_start]Leftover molds from discontinued lines are destroyed after the agreed period—we never repurpose your designs[cite: 29].
Internal Confidentiality Management
Role-Based Access Limitation
[cite_start]Staff only access information necessary for their specific job function[cite: 30, 32]. [cite_start]Sales see contacts, technical teams see specs, and finance see order values[cite: 30, 31].
Production Batch Tracking
[cite_start]Every run is logged with dates and authorized personnel[cite: 32]. [cite_start]A full audit trail is maintained for 5 years to investigate any unauthorized activity[cite: 33, 34].
Confidentiality Training
[cite_start]All employees complete annual data protection training and sign individual confidentiality agreements[cite: 34, 35]. [cite_start]Violations result in immediate termination[cite: 36].
[cite_start]Your investment in product development stays exclusively yours—competitors won't find your designs under different brand names[cite: 37].
Discuss NDA requirements for your project?
Schedule a ConsultationOur Anti-Fraud & Certification Transparency Policy
European buyers have been burned too many times by fake certificates and unverifiable claims from Chinese suppliers. We understand your skepticism—and we've built verification systems that prove our compliance credentials are legitimate.
SGS Reports with Verifiable Reference Numbers
Every test report includes a unique reference code you can verify directly on the SGS website. We don't use generic templates or photoshopped documents. Navigate to SGS.com, enter the report number, and confirm our results match official records. This independent verification removes any possibility of document tampering.
Report #: SHAEC2312345678
Verify at: sgs.com/en/our-company/certified-clients-and-products
CE & REACH Compliance for European Standards
Our LVT and SPC flooring products carry genuine CE marking backed by EU Declaration of Conformity documents. REACH compliance reports confirm all materials meet strict chemical safety requirements—no restricted substances, no heavy metals above threshold limits. We maintain ongoing relationships with European notified bodies who conduct regular audits.
Live Video Factory Verification Available
Skeptical about factory photos? Schedule a live video walkthrough via Zoom, Teams, or WhatsApp. Watch our production lines running in real-time, inspect quality control procedures, and verify equipment matches what we claim. We'll show you raw material storage, extrusion lines, embossing stations, and finished goods warehouses. No pre-recorded videos, no editing tricks.
- Production equipment tour
- Quality control lab inspection
- Raw material verification
- Worker safety compliance check
Third-Party Factory Audit Support
Planning to send your own inspector or hire SGS, Bureau Veritas, or TÜV for a factory audit? We welcome it. Full access to production areas, quality records, and worker facilities. No restricted zones, no hidden operations. We've passed multiple customer audits and maintain audit-ready documentation year-round. Transparency builds trust—we have nothing to hide.
Our Certificate Authenticity Guarantee
If you discover any certificate we've provided is fraudulent, falsified, or cannot be independently verified, we'll immediately refund 100% of your order value plus an additional 50% penalty—no questions asked. We stand behind every document we issue because they're genuine.
Request certificate verification or schedule a factory tour?
Verify Our Credentials NowNeed an NDA? Here's How We Handle It.
Many European buyers require Non-Disclosure Agreements before sharing detailed project specifications, proprietary designs, or market strategies. We respect that—and we've streamlined our NDA process to protect your interests without slowing down your timeline.
You Send NDA Document
Email your standard NDA template to legal@adaseaflooring.com. We accept agreements drafted by your legal counsel, industry-standard templates (IACCM, WorldCC), or mutual NDAs where both parties share confidential information. Preferred formats: PDF, Word, or DocuSign.
Legal Review Within 24-48 Hours
Our legal team reviews your NDA for any clauses that conflict with Chinese commercial law or create unreasonable liability exposure. Standard confidentiality terms, non-disclosure obligations, and reasonable dispute resolution clauses are typically approved immediately. If we need clarification or propose minor amendments, we'll explain why.
Signed PDF Returned to You
Once approved, our authorized signatory executes the agreement with company seal (required for contracts in China). You'll receive a fully executed PDF via encrypted email, plus physical originals sent via DHL if requested. Digital signatures through DocuSign or Adobe Sign are also acceptable for faster processing.
Confidential Project Access Begins
With the NDA in place, you can safely share detailed technical drawings, market analysis, pricing strategies, and proprietary formulations. Our team updates internal systems to flag your project as "NDA Protected," triggering additional access controls and audit logging. Only designated personnel can view your confidential materials.
What Makes Our NDA Process Different
Bilateral NDA Support
We're comfortable with mutual NDAs where we also share proprietary manufacturing techniques, supply chain partners, or pricing structures with serious buyers. Equal protection for both parties.
You Keep Your NDA Version
No need to use our template. If your legal team has a preferred NDA format that's been vetted for your jurisdiction, we'll work with it. Faster approval, fewer revisions.
No Project Delays
NDA review runs parallel to initial technical discussions. While legal finalizes the agreement, our sales team can already gather preliminary requirements. You don't wait idle.
Common NDA Questions
Ready to protect your project with an NDA?
Send Your NDA for ReviewYour Information Stays Safe. Your Business
Moves Forward.
We've shown you our data protection systems, certification verification processes, and confidentiality commitments. Now it's time to put that trust into action. Choose how you'd like to proceed with absolute confidence that your information remains secure.
Request Samples
See and feel our LVT, SPC, or loose lay flooring quality firsthand. Free samples with DHL tracking, delivered to your office within 5-7 business days.
Order Samples →Request Certificates
Download our latest CE, REACH, FloorScore, and SGS test reports. Every document includes verifiable reference numbers for independent confirmation.
View Certificates →Sign NDA
Protect your proprietary designs and project details with a formal Non-Disclosure Agreement. 24-48 hour review and execution guaranteed.
Submit NDA →Speak to Sales Team
Schedule a video consultation to discuss technical specifications, pricing, MOQ flexibility, and custom development options with our European market specialists.
Book a Call →Our Privacy Promise to You
Still Have Privacy Concerns?
Our Data Protection Officer is available to answer specific questions about how we handle your information, GDPR compliance, or custom confidentiality arrangements.
Ready to work with a manufacturer you can trust?
Get Your Confidential Quote Now